GOVERNANCE FORENSICS

Governance Forensics

Overview: When a company leader has an issue with majority control of the enterprise – Inc or LLC, and they need to find a legitimate way to gain certain rights or goals, they engage Dennis’ Governance Forensics skills. Buried deep within a host of corporate documents there are often-ignored clauses that will either allow or disallow any number of actions. Finding a hidden path to accomplish the goals of a board of directors, owners or management, within the company’s incorporation and governance records, requires unique knowledge and breadth of experience. This process, known as “governance forensics,” is the discovery of those overlooked gems and loopholes that allow the client to accomplish their goals, even when attorneys have told then that they could not.

What is Governance Forensics?

Buried deep within a host of corporate documents there are often-ignored clauses that will either allow or disallow any number of actions. Finding a hidden path to accomplish the goals of a board of directors, owners or management, within the company’s incorporation and governance records, requires unique knowledge and breadth of experience. This process, known as “governance forensics,” is the discovery of those overlooked gems.

What’s the Problem?

When a company is initially incorporated the founders file an initial request with the Secretary of State of the state where they wish to incorporate. Whether the entity being formed is a corporation, a limited liability corporation, a for-profit or a not-for-profit, all states require a Certificate of Incorporation or Certificate of Formation. This establishes the proper legal structure, and puts on the public records certain details, like the name, the incorporator, the number of shares or units, and other details of the corporate structure.
In addition, the entity is also required to complete, sign and retain a variety of other documents that do not necessarily need to be filed with the state. Over time, as the company grows and evolves, many of the initial documents get changed. These changes can involve filing amended documents with the state, or just amending internal documents due to changes, additions or deletions, as approved by the board of directors or the shareholders. This can involve anything from a simple name change to a such actions as a complex acquisition, raising capital/selling equity, taking on debt, changing the bylaws, implementing a stock option plan, adding board members, and much more. One can imagine that over decades these changes can mount up, and it can sometimes take research and understanding to determine the exact status or rules about anything in particular.
Some companies manage to keep their documents current over the years, and their archives well organized, and they have been careful to retain only the actual approved and signed versions of documents – not several different draft versions. When they have brought in investors, or borrowed money, the subscription agreements, shareholder agreements, promissory notes, etc. have all been properly executed and filed. When they have awarded incentive equity, or authorized other actions requiring board or shareholder approval, all the documentation is properly worded, executed and retained. The keywords here are – some companies. Large corporations can afford legal and administrative staff, and outside attorneys, to make sure that all these details are properly attended to. However, most companies that are smaller, and particularly those that are privately held, often cannot afford this level of diligence. They resort to using anyone available, including the founders or executives, to attend to these tasks, and it the rule rather than the exception that the company’s document files are less than organized. Therefore, when something comes up, as it often does, where founders, owners, boards, minority shareholders, or even majority shareholders want to take specific actions or find a creative way to accomplish something, they often find that documentation allowing the action is actually not in place.
The first stop in these circumstances is usually a lawyer. Sometimes the one who drafted the documents, but often not the same one. They will review the best available information they are given, but more frequently than not, the documentation is incomplete, or inaccurate, or both. The attorneys will usually stop there with a prompt conclusion that you cannot do what you want to do. Those actions are not allowed under the existing corporate governance structure, and it may be too late to change anything – or you simply do not have the votes.
This is the time you need to involve someone who has the breadth of experience and understanding to be able to drill down, reviewing every available piece of information, following the thread of actions over all the proceeding years, looking for any telltale clause or resolution that could shed light on a way to accomplish the objective – in other words, governance forensics.

Documents & Materials

Clues to what can and cannot be done, and how to do it, can be hidden in any number of places. Documents can be in draft or final versions and can be signed or unsigned, sometimes even in multiple conflicting copies. The enterprise can be a corporation (C corporation), an LLC, an S or sub-S corporation, a B Corporation, or even a partnership. Each one will include some version of the following documents:

• Certificate of Incorporation/Formation
• Bylaws/Operating Agreement
• Organizational Consents/Joint Consents/Unanimous Written Consents
• Board of Directors (or Managers) minutes
• Plans for Equity Incentive, profit-sharing, or synthetic (phantom) equity
• Grant notices/documents for equity grants
• Resolutions
• Amendments to documents
• Capitalization schedules
• Promissory Notes
• Investment Documents including Subscription Agreements and Shareholder Agreements
• Loan Agreements
• … and more.

If the entity has been operating over a number of years this can add up to a substantial stack of very confusing content.

Process

Generally speaking, the process starts when the company’s Board of Directors, management, founders, or shareholders want to either do something, or not do something, and one or more lawyers tell them that they cannot accomplish what they wish to. Typically, this is when a friend or colleague hears about their problem and refers them to a Governance Forensics expert (GFE) – of which there are actually very few who are qualified. The first thing the GFE does is ask a lot of questions to get a full understanding of the problem or issues, and what they have been told by the previous advisors (lawyers).
The GFE will then request all the available documents, in whatever forms they exist. The professional will then go back to the very start. What were the original terms of governance and company legal structure, what changes or amendments were made, and what was further added in the form of resolutions and amendments? How did the ownership evolve from the original holders to the present holders? This will include all transactions for buying or selling equity, awarding equity, etc. It is also affected by other transactions like debt – personal, corporate, bank, private, etc. What rights, particularly voting, were granted to which equity holders over the years, and under what circumstances? Looking for that potential gem of information or term within this mass of content often involves asking the right questions as much as anything else.

Conclusion

Some of the time the GFE will simply confirm the original verdict that ‘there is nothing you can do.’ Retaining the GFE simply assured you that you have done everything possible to accomplish your goal, but the company’s structure and history did not offer the necessary circumstances. However, some of the time the GFE will discover a clause, or term, or other details that had been hidden from less knowledgeable and experienced eyes, which will enable you to accomplish your goal – often with surprising ease. If the goal is important enough, it may be worth the additional investment in a qualified Governance Forensics Expert. The following vignettes will give some actual examples of surprising outcomes for real clients.